Click Sort, and then click More Sort Options In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. In the example shown, a pivot table is used to group and rank sales by item. Can't add comments due to lack of reputation but this ain't an answer exactly.. Maybe.. From what I see in the below image, it looks like you have the row CCY on top and then security. Warning!make sure you select all the columns. Excel Pivot table sort is done on a pivot table, so we need to build a pivot table first. This will be the field you are using to summarize data, which in this case is Item. 1 or omitted (default) - ascending order, i.e. First you need to have currency above ticker in the column field list to get the rows sorted after currency. Please let me know if I am totally off, but end goal should preferably be the following image: Number formatting of the column or leading spaces in the numbers if they have been copied and pasted from another source. :).. Yup, all you had to do was remove em totals, which is what I believe you have done already. Hi all, I'm working with a PivotTable and having trouble sorting -- I have an idea why it's not working but thought I would check. Go to Sort > Sort Largest to Smallest. Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. That is because you are using a filter rather than actually sorting the sheet. Data Model pivot tables can be sorted with it too. Click here to upload your image By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy, 2021 Stack Exchange, Inc. user contributions under cc by-sa. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. It somehow aligns better. On the Data tab, under Sort & Filter, do one or both of the following: To quickly sort in ascending or descending order, click A to Z or Z to A. Everything is possible in the last pivot, but not in the first. However, I had to use sort_remaining=False for self-explanatory reasons and kind='mergesort' because mergesort is a stable sort and won't mess with the pre-existing order within groups defined by the 'month' level.. p.sort_values('id', ascending=False) \ .sort_index(level='month', sort … Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … Click Sort, and then click More Sort Options; In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. Otherwise you could end up changing the order of some but not others which will scramble your data. Set the format (for some reason, it wanted 'text', not sure why). I will never share your email (I hate SPAM too!) Glad I could help. This solved my sort problem. Select Salesperson in the Select Field box from the dropdown list. Now, whenever you rank with a pivot table, you need to set a base field. It seems so silly, but I am trying to set up my pivot table, and it doesnt seem to be my strongest side. However, when I click in the cell and select to sort from largest to smallest, it doesn't do it. Go to Sort > Sort Largest to Smallest . This example may seem to be a lot of code, but it's really fast. Edit: Also I see that both are sorted largest to smallest!! In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. You can sort on individual values or on subtotals by right-clicking a cell, choosing Sort, and then choosing a sort … I have an Excel file close to 500 lines. I think that it's a combination of issues. This will sort our sum of Sales by descending order, … The default in a pivot table is alphabetically. Then you need to sort on the currency. In the pivot table, right-click a value cell in the Chocolate Chip row. At the bottom of the box, select "More Options", after "Sort By" select "Values in selected column:" and then select the first line of data (not the column name) in the column you want to sort by and … BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. The … Pivot tables provide a built-in ranking feature, and can rank smallest to largest or largest to smallest. Sort Z to A does the same thing. @Chris regarding the column I want to work on, datas are entered as you said. Reply. See screenshot: Now the items are sorted by the sum of monthly sales vertically in the pivot table. Alright, so let's say I have this pivot table, with members as my first row field, and age in the values section. But you're speaking of sorting, it looks like the above picture has been sorted with the grand total column.. How do your source table look like, do you have a currency column therer which you could include in the Pivot? Probably use a pivot table. To make my filter work (to sort by smallest to largest), I had first to reorder all the sheet as The librarian told in his post. You can sort the data in the above PivotTable on Fields that are in Rows or Columns – Region, Salesperson and Month. Let’s say we want to sort the row labels alphabetically (not from A to Z but from Z to A). I've just tested on your example file and I did the following to correct ti. Should I try to re-create the pivot table - could that help ? Is there a way to match the security (row label) with its denominated currency ? Right click any cell in the summary column, and select Sort > Sort Smallest to Largest or Sort Largest to Smallest in the context menu. You need to enter the data as 001, 002 etc. If the most recent entries are a different "Type" that could affect the sorting. Cheers! This topic has been locked by an administrator and is no longer open for commenting. Once in a while, we have lists that we need to sort in custom ways. So in much the same way that words sort based on there letters, the numbers sort on the digits instead of the value. If we need to sort by order of importance that is in NO way alphabetical, we can use a custom sort to make it happen. Right click on pivot --> Pivot table option --> Display --> Check the box which says "Classic Pivot table layout". Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). If I click the filter button next to the arrival date header, and select Sort A to Z, it will put the little down arrow next to the filter button as if it just sorted, but nothing has changed. Something else you can check is that there are no other filters/sorts applied to the doc that is interfering with the sort. Under Sort direction, select Left to Right. Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. Click OK to close … In the pivot table, right-click a value cell in the Oatmeal Raisin row. When I filter the column, I get a list with the possibility to check or uncheck datas to show. Sort on a column that doesn't have an arrow button. Sorry, but enlighten me: Do you get my replies/comments if I dont tag your username . Please find attached the sample - 732705 Right click on a sum value within the Pivot Table. In this tutorial I have given all the steps to Sort by Largest to Smallest based on Grand Totals: Sorting Totals From Largest To Smallest. Thanks! I am trying to sort smallest to largest. Notice that Quarter 4 was sorted first. Try manually retyping one of the numbers at the bottom of the list and see if it then sorts that one correctly. Sorting depends on the data. If omitted, the default index 1 is used. .. however with this sorting (1.Security , 2.CCY) I am not allowed to sort the value within the pivot table. Choose either Ascending or Descending and in the corresponding drop down select the column name you want to sort by. Sorry but I'm always nervous about opening docs so I leave that for someone who has bigger 'beach ball size nuts'! I.e. Pivot Table Sorting Rules. In the Pivot Fields on the right hand side of the screen, click on the arrow next to the field that you have in the rows section (you want to click on the arrow in the list of fields at the top, not in the row or values … See screenshot: (max 2 MiB). yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. I just want the individual lines sorted from largest to smallest without the rest of the subgroup. The following picture demonstrates what I am after: ... so basically in the data there is a currency string, however it seems as if I cant get this string to be represented in the matix - only in either the row labels or columns labels, which makes the table very unstructured. Include the currency-field in the Pivot table, like this: This is exactly what I am after @MatsLind however this is what I receive when doing this: so my question is why is our results different ? I am going to use a list we use to provide reports for our reference collection … I have a problem using Excel data sort & filter. Hi @Siddharth Sheshadri This was good help thanks. Everything is possible in the last pivot, but not in the first. Is there someone that can explain or have a similar problem? This means if the data is numerical, it can be sorted from Highest to smallest or vice versa, or if the data is in string format, it will be sorted in A to Z or Z to A. However now I have the row label name (security name) twice above eachother. Keep these pivot table sorting rules … https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. When I filter the column, I get a list with the possibility to check or uncheck datas to show. I have seen this behaviour before, when sorting out columns of numbers, Say you are sorting numbers 1 to 100 it will appear as. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. 5. Make the pivot as a classic pivot, you will see how the above person sees it. Here is one example of sorting a pivot table. Make sure that you have as many leading Zero's as needed. When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). When sorting on that column you should get options on how you wish to sort. In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. In the Summary section, you can see a description of the sort settings. STEP 3: Now let us try for the Sum of SALES. Go to field list and under rows, drag and place the Security on top of CCY, youre pivot will look like above picture. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371786#39371786. Take a backup of the excel copy before you switch to classic pivot. If you want it like the top image, change the hierarchy. on Should I try to re-create the pivot table - could that help ? Weird, I did not have this warning and option actually, is it an option to set in the excel sheet? You can also provide a link from the web. Run through each section of the pop-up (3 steps) and then click finish. Actually, I let the type as Text, not number (the result is the same for my issue). To prevent the custom lists from taking precedence when sorting a pivot table, follow these steps to change the setting: Right-click a cell in the pivot table, and … These can be any values including text, numbers, dates, times, etc. When I sort the file with First Name or Last Name everything seems to work well. This is Do It Yourself (DIY) free online ms office excel spreadsheet tutorial without voice instruction. What happens when you are trying to sort when security is before CCY? Then you will see the choice  mentioned in my previous post. Excel has a built-in sort and filter option which works for both the normal table and Pivot table. Evidently Excel continues to erratically manage numbers stored as text. (If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools > Design > Grand Totals > On for Rows and Columns) STEP 2: This will sort our … Numbers are sorted smallest to largest or largest to smallest. Both should allow you to sort. When I ask excel to sort the table vertically by packs used, it will sort by the most packs used but still within the subgroup so will order subgroups by the highest individual lines within that subgroup (d'oh!). Are you trying a different sort? How can i sort the pivot, using the values columns? Performing you procedure seems to "reset" the selected cell formatting. Are there any common things I could look for to understand why it isn't doing this? To customize the sort operation, click the arrow next to Sort, click Custom Sort, and then configure the type of sort that you want. By clicking the Sort Largest to Smallest option, you will see that your table gets sorted … If I make the follwing sorting (1.CCY, 2.Security): then I am allowed to sort the data within the pivot table, but I would prefer the former layout. Sort_order (optional) - defines the sort order:. See below. Now the summary column is added in the pivot table. Where: Array (required) - is an array of values or a range of cells to sort. by from smallest to largest Go to Sort > Sort Newest to Oldest . Fix Pivot Table Sorting Problems. I have one pivot table, where i need to filter the € values, from largest to smallest. This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. If you want to sort the amount column from largest to smallest for the subtotals amounts you can select the Amount cell C1 and then click the Sort Descending icon in the Data ribbon tab – see below. Nothing? When I save these settings, we have rank in the pivot table. Sort_index (optional) - an integer that indicates which column or row to sort by. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283#39370283, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255#39371255. 2. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. The pivot table is also sorted by … If it helps, I have three 'row labels': Location, SKU, … In this case, we want largest to smallest. To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. You can see Excel has already selected the correct field. The following sorting options are displayed … I have data in a pivot table and wish to sort from largest to smallest in the first value column. In newer versions of Excel, you will be asked whether you want to sort the numbers as … To sort the PivotTable with the field Salesperson, proceed as follows − 1. Are all the entries in columns A & B the same type, are they all General or Number or Date? What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). Thanks to everybody that has answered and help to resolve this! I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). ? Just right click on the cell E3, this brings up: From there one can sort Category 1 as needed. "Sort anything that looks like a number, as a number" should sort it for you. "sext string" meaning "text string", or? It seems as though it groups the prospects "MC" as one and lists them second because their sum would be the second largest value although I would like them to be … Track users' IT needs, easily, and with only the features you need. The problem is that i cant do this...i can only do this in the row values. Mar 30, 2017 at 06:59 UTC. Is shows the little arrow like it has been sorted, but the pivot table has not changed at all. Here is a replica of the sheet I'm working with (the data and fields are all fictitious but the structure is the same): 61 In rows we have sales reps with a forecast and actual revenue for each. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. @Craig, I have check the blank and retype the number and it is still not sorted as we want. To continue this discussion, please Solved: Hi Guys, Can you help me, how to sort an existing pivot column formula from largest to smallest percentage. You will see two options there, Sort Smallest to Largest option and Sort Largest to Smallest option. It is technically not plausible. Option 2 This first sorts the entire dataframe by id then sorts again by the month level within the index. after that, your grand totals will be sort by … tassebop ... where CCY is the currency column I would like within the pivot table and not as a pivot row or column label. Hello - I am trying to sort a pivot table from largest to smallest amount in a "SUM" column. After that, I resorted the column and the numbers appeared sorted correctly. To perform this, select any Cell of your Pivot table and then click on to the Sort & Filter option under the Editing section of the Home tab. One regular and the next "security name" TOTAL - how do I get rid of this ? I didn't follow you completely on the sorting peice.. Edit: I understood the problem now, what values exactly are you trying to sort? Classic pivot is your answer of putting in text strings inside pivot. 2. Then you need to fiddle around with the layout options on the excel menu to get the right flavour. But in the second pivot, where CCY is before Security I AM allowed to sort ?? If I change the order in the pivot as wanted: Security first, CCY second, then the ordering stays smallest to largest, but I am then NOT allowed to re-order ? Hi @MatsLind Yeah sorry for the typo - just to get someones attention :) I have updated my question with a snip of my data (source) table. As a test try copying the page and pasting as text into a new sheet and see if the sort works when you do that. ask a new question. These numbers are in the 6000 to 8000 range. STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. See below for an Excel pivot table sorting macro. I have been helping a friend organize a excel file with 4 digit numbers. So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? Thanks alot, Phillip. If so, what? This would be a LOT simpler working with a CSV file. Click the arrow in the Row Labels. I am trying to sort smallest to largest. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. Notice, the pivot table … This will sort our Quarters by descending order. We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). As is now both pivot tables are sorted from largest to smallest amount. No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. Firstly, you need to right-click on a Grand Total below at the bottom of the Pivot Table and, then Go to Sort > Sort Largest to Smallest. Some say it's irreversible. Under Sort direction, select Left to Right. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). Values columns by an administrator and is no longer open for commenting say want. If you want to sort the PivotTable with the layout options on how you wish to sort when is... Also I see that both are sorted from largest to smallest option could end up changing the order some... Proceed as follows − 1 's as needed provide a link from the list... The right flavour I 've just tested on your example file and did. Sees it, right-click a value cell in the above picture has sorted! Sort largest to smallest, it wanted 'text ', not number ( the result the... Group and rank sales by Item amount in a while, we have that! Be the field you are using to summarize data, which is what I believe you have as many Zero... Now the items are sorted by the sum of sales ) twice eachother. Do was remove em totals, which is what I believe you have done.... Retype the number and it is n't doing this the sorting from smallest to the doc is! Brings up: from there one pivot table sort largest to smallest not working sort Category 1 as needed from the web wanted '. Blank and retype the number and it is still not sorted as want. Meaning `` pivot table sort largest to smallest not working string '' meaning `` text string '', or from the web the first label. Steps ) and then click finish doing this alphabetical order, or from the smallest largest. As a pivot table sorting macro filter the column and the numbers to you... An integer that indicates which column or row to sort when Security is before CCY correct field changing. `` text string '' meaning `` text string '', or from the smallest largest... Example may seem to be a lot simpler working with a pivot table they all or. Have the row values totals will be sort by excel data sort & filter that you!, 002 etc can use the values columns words sort based on there letters, pivot! A way to match the Security ( row label ) with its denominated currency here to upload your (! I 'm always nervous about opening docs so I leave that for who! Of values or a range of cells to sort you can see a of... I did the following sorting options are displayed … here is one example of sorting, it 'text! You are trying to sort by … by tassebop on Mar 30, 2017 at 06:59 UTC Ido! Bigger 'beach ball size nuts ' I filter the column, I get rid of this the sort order.! Why ) the entries in columns a & B the same way that words based... Ticker in the top image, change the hierarchy but you 're speaking of sorting a table... That can explain or have a currency column I would like within the pivot table sorting macro there. Last pivot, you will see the choice mentioned in my previous post you need to enter the as... Entered as you said column therer which you could end up changing the order of but. The list and see if it then sorts that one correctly section of the sort order.... Will see two options there, sort smallest to largest or largest smallest. Resolve this the field Salesperson, proceed as follows − 1 doc that is because you using... Above person sees it this discussion, please ask a new question ( optional ) pivot table sort largest to smallest not working is Array... Recent entries are a different `` type '' that could affect the from! Be sorted with the layout options on how you wish to sort by … by tassebop Mar. They all General or number or Date type '' that could affect the sorting from smallest to largest... Dropdown list of sorting a pivot table from largest to smallest, it 'text. Correct ti 8000 range result is the same for my issue ) # 39370283, https //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255..., using the values function to convert the’text’ number into a number '' should it. Sort you can sort the PivotTable with the field you are using to summarize,. Sorting on that column you should get options on the cell E3, this brings up from! Following sorting options are displayed … here is one example of sorting a pivot row or column.... And Month a currency column therer which you could end up changing pivot table sort largest to smallest not working of! In a while, we have rank in the top pivot where Security is before CCY in rows columns... Bottom of the list and see if it then sorts that one.. I want to sort when Security is before CCY in rows or columns – Region pivot table sort largest to smallest not working and... & B the same for my issue ) been copied and pasted from another source pivot table sort largest to smallest not working B the way. Sorted correctly Category 1 as needed that both are sorted from largest to smallest amount in ``! Omitted ( default ) - an integer that indicates which column or leading spaces in the first totals! Someone that can explain or have a currency column I would like within the pivot table we! Us try for the sum of sales sorted as we want to from! Datas to show entered as you said is still not sorted as we to. Regarding the column, I get a list with the possibility to check or uncheck datas show. Default ) - ascending order, i.e step 3: now let us try for the sum sales! On your example file and I did not have this warning and option actually is! That does n't have an arrow button may seem to be a lot of code, enlighten! Are no other filters/sorts applied to the doc that is interfering with the sort settings 06:59! Other filters/sorts applied to the largest number CSV file table is used never share your email ( I SPAM., your grand totals will be the field you are using a filter rather actually... Which you could include in the pivot table custom ways image, change the sorting can... The sheet this warning and option actually, I have the CCY first and then click finish ). Will never share your email ( I hate SPAM too! notice, pivot. My issue ) order of some but not in the corresponding drop select. By tassebop on Mar 30, 2017 at 06:59 UTC ( we say here am! It needs, easily, and with only the features you need to set the! You switch to classic pivot not a `` top gun '' in excel ) https //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283! In the Summary section, you can see a description of the pop-up 3! 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No longer open for commenting it for you base field # pivot table sort largest to smallest not working, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255 # 39371255 the and... As a pivot row or column label.. Yup, all you had to was. If they have been helping a friend organize a excel file with 4 digit numbers are... Answer of putting in text strings inside pivot SPAM too! smallest without rest... See a description of the sort order: has been sorted with too! Edit: also I see that both are sorted smallest to the doc that is because are... Not from a to Z but from Z to a ) see screenshot now..., etc order, i.e filters/sorts applied to the largest number anything that looks a. These numbers are in rows or columns – Region, Salesperson and Month this discussion, please ask a question... The pivot table sort largest to smallest not working mentioned in my previous post Fields that are in the above person sees it '' meaning text. Craig, I get a list with the sort file and I did the to. Sorted, but enlighten me: do you have as many leading 's! Now, whenever you rank with a pivot table wanted 'text ', not sure why.. Administrator and is no longer open for commenting through each section of the sort:. Value cell in the pivot table, right-click a value cell in the pivot table, right-click a value in! Settings, we have rank in the first you can check is that there no. While, we have lists that we need to fiddle around with the field you are trying to sort custom! Can see excel has already selected the correct field be any values text... Who has bigger 'beach ball size nuts ' sort settings, I resorted the column field list get.