It is not really a sophisticated fix but it is simple and quick. To change the data source of a PivotTable to a different Excel table or a cell range, click Select a table or range, and then enter the first cell in the Table/Range text box, and click OK. To use a different connection, do the following: Click select a Use an external … Click on Entire Pivot table. If you try to group pivot table items in Excel, you might get an error message that says, "Cannot group that selection." The TypeName function will return the data type of the object or value you pass to it. If you checked that box, you won't be able to group any items in the pivot table. There are no blanks, bad dates, or text!! Learn more about pivot table grouping, and get a workbook with sample file that you can use for testing. If so, Excel should automatically recognize them as dates. Do you have any solution? I hope that helps. The GoTo Special menu allows us to select different types of cells (cells with comments, constants, formulas, blanks, etc.). Thanks again for sharing. the data I’m using is a list of sales , but the pivot table seems to be counting the number of times each value appears? The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. I have formatted my dates in the workbook to the mm/dd/yyyy format which didn't work and I also tried converting in the data tab->text to columns->column data format=MDY and it still won't group. Check the data source settings of the pivot table. Pivot table row labels side by side. In a PivotTable, select an item of a row or column field. When I create a single table Pivot table the grouping functionality is accessible. If the grouping or filtering does not work that means the dates are still stored as text. In the PivotTable, select the item you want. The pivot tabe grouping feature will not work if there is any non data or blank in the date column of the source data. First, any calculated expressions always appear as columns. Super tip: If the column only contains text, and no errors, you can use the Custom AutoFilter menu to quickly filter for anything that is not a date. You can group rows and columns in your Excel pivot table. In this case, we can use GoTo Special to select cells with Text or Errors. When you add a date field to your Pivot Table, Excel automatically groups the dates into a hierarchy, such as years and months. Hi Jeff, Click here to checkout my free training series on getting started with Macros & VBA to learn more about running this macro. In my case, the data was formatted as dates, but the title format was "General", and it wasn't working. . I tried setting a tabular format but didn't work. Are the dates in their own column? I usually have to create year/month columns. If there are any cells in the date field of the source data that contain text or errors, then the group feature will NOT work. As the pivot table share the same cache, so it’s obvious to encounter problem in data grouping of the pivot table field. Ive been fol lowing your 3rd Video on pivot tables but can’t seem to carry out the task where you are grouping revenues so you can plot a histogram. The message doesn't give you any clues as to why you can't group the items. Below are the steps to delete the Pivot table as well as any summary data: 1. Great tip! Any other ideas? I often have dates that looks like dates but do not behave like dates (e.g. A quick way to tell if your pivot table is OLAP-based is to check the Ribbon: And if you check the Fields, Items, & Sets drop down, some of the features will be dimmed out, for OLAP-based pivot tables.  For example, you can't create a calculated field or calculated item. Formatting data as dates fixed it for me. I can fix these one at a time by pressing F2 (the edit button) and hitting enter and they convert to proper dates. On the Options tab, in the PivotTable group, click Options. This appears to be the case for ANY pivot table that shares the same source data and the same field name. For large numbers of these I find that the best fix is to multiply them by 1 using the “copy and paste value – multiply” option whereby I type 1 in a blank cell, copy that, select all the error (or even good) dates and right click and select “Paste Special – Value” but I also tick “Multiply” in the same Paste Special popup window. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. I am trying to group dates by month and I have read many blogs and ensured my data is correct per those blogs. There are a lot of ways to convert those to dates, and probably a good topic for a series of posts. Thank you for your help. Here’s a screen shot of the pivot table error, “Cannot group that selection.” that appears. Hi Elba, But perhaps I’m overlooking some stuff. Go to the How to Group Pivot Table Data page on my Contextures website. Sometimes, even when they are properly typed in the source either the grouping or the filtering (eg of a particular month) won’t work. It’s not so bad when the data is all in Excel, it’s when it comes from a database or PowerQuery. Select the entire column of the date field [keyboard shortcut: Ctrl+Space Bar]. Repeat row labels for single field group in pivot table. I'm a bit late to the party, but your problem might be that the titles were not formatted as a date/number. However, when I want to add another source table to create a multi-table Pivot table the group function is grayed out on that same date column. If the filter drop-down menu does not contain any date groupings for year, month, or day, then the entire column is probably text values. If numbers are being recognized as text, use one of the techniques to. Why does automatic grouping of dates work using normal pivot tables, BUT when creating a pivot from the power pivot tool using the exact same data set I cannot group them automatically? Problems Counting Excel Data COUNTIF COUNTA. All text and error values are listed at the bottom of the listbox. The login page will open in a new tab. Sincerely Scott Selee. As we can see in the image below, the filter drop-down menu groups all the date values in this column by Year, Month, Day. I was having an issue where the date was taken by the system and stored as a different time format. It would be hard for me to determine this without seeing the data. When the source data is added to the data model,  you end up with an OLAP-based Power Pivot, instead of a traditional pivot table, and the grouping feature is not available. This site uses Akismet to reduce spam. MrExcel.com provides examples of Formulas, Functions and Visual Basic procedures for illustration only, without warranty either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. Thanks, found this really helpful, had been frustrating me since moving to Excel 2016. You can create a pivot table, and then group the data by age then count them. Thanks for the tip. Plus weekly updates to help you learn Excel. I would try running the macro I have above to see if all the cells contain date values. 'Create a list of all cells in the selection, 'that are not dates. But I still get the error message “Cannot group that selection”. You are a life-saver (or at least a sanity saver). If not all rows are populated, that is a waste of resources. Thank you for this page. Note that the technique only works for text, not logical (TRUE/FALSE) or error values. After we find the trouble makers, we have to fix the text values and convert them to dates. So I would argue that this column contains any errors. I would love your help. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. Hi. The simple rule for the enabling the Group Field feature for dates is: All cells in the date field (column) of the source data must contain dates (or blanks). 1. This displays the Field Settings dialog box. Required fields are marked *. I'm trying to count the events by month/year, but my pivot won't group the dates. That is the most typical cause of the group button being disabled. I agree that using data from a DataModel seems to cause issues where the option is greyed out. In the PivotTable, right-click a value and select Group. Your email address will not be published. Excel File: GitHub Repository I am unable to group fields in pivot table of Excel file.. Graffiti table is linked with Calendar table via Date (in PowerPivot > Data Model), so why is there difficulty in grouping the following. Is there w way that I can just get allof the the June together and so on without doing them individual. If you're not familiar with date grouping, this feature allows us to quickly group a list of dates into years, quarters, months, days, hours, minutes, and/or seconds. 63296371 01/01/19 00:00:00 6775550 130 We can also use VBA to determine the data type of a cell. I had a similar problem and i’m still working on a complete solution. In the filter drop-down menu select Date Filters > Equals > type an asterisk * in the criteria box > press OK. Please help! As you can see, the error message doesn’t tell you WHY you can’t group the items. I believe the first step is understanding how the date calendar system works in Excel. Hi Jon- Thanks! Any ideas on how to do this? On the Design tab, in the Layout group, click Blank Rows, and then select the Insert Blank Line after Each Item Label or Remove Blank Line after Each Item Label check box. Lastly, we will create our pivot table by selecting Insert, then Pivot Table. Do you have any idea why this continues to happen? Go to the pivot table, right click any score in the Row Labels column, and select Group from the context menu. So, we are now on the hunt for TEXT and ERRORS! You can copy/paste the code to your own file. You can also read about why this feature was added, and watch a date grouping video. But I don't understand why. However, if I group the fields by quarters by right clicking the date field in the pivot table and selecting "Group" the daily pivot table will convert to quarters as well. Then, you should be able to group the date field again. For blank cells, fill in the date/number (use a dummy date/number if necessary). Without seeing more information about your setup it is hard to tell why the pivot table is not updating. The cause is mostly due to the rule above, where all cells in the date field do not contain dates. Please log in again. The Debug.Print method prints the value to the Immediate Window on a new line. Select any cell in the Pivot Table 2. When you create a pivot table, there's a check box to "Add this data to the Data Model". If you don't like the automatic grouping or are on a different fiscal calendar, then checkout my article on Grouping Dates in a Pivot Table VERSUS Grouping Dates in the Source Data. I've tried everything and still can't get it to work. I’ve an issue with Pivot regarding grouping with dates. I had a Pivot Table that only grouped by month but didn't by year. The Group Field button on the Analyze/Options tab of the PivotTable tools ribbon might be disabled or grayed out. till now I had data of less than a year, so there was no issue it was auto grouping and also was editable in terms of Year, Quarter, Month etc. When you go through the process of grouping this time, you will see that it allows the 2 grouping types to exist on the same source data. Your email address will not be published. Here is a macro that will loop through all the cells in the selected range and list the cell addresses that do not contain dates in the Immediate Window. Select OK. I have a date and hourly increments that I can’t get to group. I have tried everything. This displays the PivotTable Tools tab on the ribbon. I have found that the easiest way to get rid of blanks in the pivot table is by using the drop down arrow on the rows box(es), then removing the check box in front of the blanks value (or any other value that you want to exclude). For Excel 2013 and later, there's another thing that can prevent you from grouping -- the Excel Data Model. In the PivotTable Options dialog box, on the Data tab, select the Refresh data when opening the file check box. Checkout my article on 5 Ways to use the VBA Immediate Window for more on this technique. Date2. Re: Why does the pivot table not allow me to group data? Normally when you create a pivot table, you get the following result. See screenshot: 5. Thank you so very much! Dates are stored as numbers and formatted to display a date in a cell. Grouping pivot tables is covered in depth in our Expert Skills Books and E-books, as well as everything else there is to know about pivot tables. More about me... © 2020 Excel Campus. If you are unfamiliar with grouping dates into months, weeks etc directly within a pivot table, have a look at the Pivot Table … On the Excel Ribbon, click the Analyze tab (under PivotTable Tools). Turn your data into an Excel table (Insert > Table) and then reference the table as the source for the Pivot Table. Thanks Michael. I thought this is VBA only. Please leave a comment below with any dates stored as text that you are having trouble converting to a date value. I have a data set containing about 30.000 records with a date column. The dates are formatted as dates When I create the pivot table the dates become my column values. It should work in excel 2016, however, I'm using microsoft office 2019 professional plus - did they disable it for this version? Good afternoon I have read about changing the formatting but it doesn’t seem to make any difference what I select it doesn’t change. In these … Hi Naz, I have also confirmed the format in the connection file to that very same spreadsheet also shows date. The keyboard shortcut to Paste>Multiply is Alt,E,S,M, Enter. If it's dimmed out, your pivot table is the traditional type, If the command is active, your pivot table is OLAP-based. I tried everything, formatting, settings, create a new pivot table, check every date and nothing worked until I tried this. But first, here's the newer issue, that might affect you, if you're using Excel 2013 or later. Note: All cells in the column should be formatted as dates before running this code. error message that appears. Thanks for your help. Probably enough to write a book on. For Excel 2013 and later, there's another thing that can prevent you from grouping -- the Excel … This short video shows the basics of pivot table grouping. When I select the first date in the pivot table the Group By Field menu option is grayed out. We can also use it to select cells with specific data types. Meter# Time Register Read Gals of water I found that there was a ‘grand total’ row that was preventing my dates in the pivot from grouping. Cells must be formatted, 'Loop through all cells in the selected range, 'Add the cell address to the Immediate Window, Pivot Table Defaults to Count Instead of Sum & How to Fix It, How Slicers and Pivot Tables are Connected + Filter Controls Error, 3-part video series on pivot tables and dashboards, Grouping Dates in a Pivot Table VERSUS Grouping Dates in the Source Data, free training series on getting started with Macros & VBA, understanding how the date calendar system works in Excel, 2 Ways to Calculate Distinct Count with Pivot Tables, Pivot Table Average of Averages in Grand Total Row, How to Add Grand Totals to Pivot Charts in Excel, How to Apply Conditional Formatting to Pivot Tables. 2. Note: In Excel 2016, date fields are automatically grouped when added to the rows or columns area of a pivot table. Group data. Here's a screen shot of the "Cannot group that selection." I need to divide 2 specific rows in the table to get the calculation. I have a spreadsheet where I can group a date column using pivot table, but when I link that same spreadsheet to another spreadsheet to be used in a power pivot, the power pivot does not allow me to group that same date column (grayed out). Figure 4 – Setting up the Pivot table. If you try to group pivot table items in Excel, you might get an error message that says, "Cannot group that selection." Hello and welcome! See how to stop pivot table date grouping in the latest versions of Excel, and a couple of workarounds for Excel 2016. In the Calculations section, find the OLAP Tools command. I actually do not have OLAP active and grouping still wasn't appearing for me, but creating a new pivot did actually work. Hi Jon Problem Grouping Pivot Table Items. 63296371 01/01/19 04:00:00 6776040 130 4. Groups Dates in a Pivot Table by Month. Thanks this solved it, wasn't saved as a date 🙂. Posted on October 29, 2018 July 20, 2020 by Tomasz Decker. Excel leaves it up to you to find out what the problem is. 63296371 01/01/19 01:00:00 6775680 120 Now the Grouping … For older versions of Excel, if you had a problem grouping pivot table items, it was usually caused by blank cells, or text in number/date fields. Make sure it is a field and not a value. For older versions of Excel, if you had a problem grouping pivot table items, it was usually caused by blank cells, or text in number/date fields. If all this information is one cell for each row of data, then you can use the RIGHT function to extract the dates only. I have a pivot table that i would like to add an extra row with a calculation. Solution: Create A Second Pivot Cache For using dissimilar groupings in each of the pivot tables; you have to create an individual pivot cache for each of your pivot tables. Group field function only seems to be the case for any pivot table the group by field menu is... 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